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15 Aug 2025

From procurement to bill validation: end-to-end support for schools

From procurement to bill validation: end-to-end support for schools

Energy might not be the first thing on your mind, but it’s always running in the background, powering every lesson, every light, and every safe, warm space. And when budgets are stretched thin, those hidden costs start to matter more than ever.

At Zenergi, we know that managing energy well isn’t just about the contract. It’s about what happens after: the ongoing support, the tools that save time and money, and the people who stay with you for the long haul. Here’s what that partnership really looks like.

A Portal that puts you in control

Energy management can feel like guesswork sometimes. That’s why we’ve built an easy-to-use Portal that puts everything in one place, so you get real-time visibility over your energy use. You can spot issues early, plan ahead, and stay on top of your budgets without the stress.

The Portal brings everything into one place. Schools can log in, see what their consumption is doing, and drill right down to each half-hourly interval. It’s fantastic to be able to say: what’s going on in the evenings? At weekends? What’s causing spikes? That level of insight helps schools take control.”

Chris Jermy Director of Customer Success Zenergi

Chris Jermy

Director of Customer Success

Zenergi

With our Portal, you can:

Track real-time consumption patterns across meter readings and bills

Identify areas of energy waste or inefficiency

Support accurate forecasting and financial planning

Access a report library with tailored insights on usage, cost and validation

Export to PowerPoint, CSV, or PDF to share with colleagues and stakeholders

“It’s not just for one person either,” says Chris. “Schools can tailor access across their organisation. A finance assistant, a caretaker, trustees, or a facilities manager can all view what they need. You can even set up reports to land in your inbox every week.”

With half-hourly metering becoming mandatory in 2026, having tools like this in place now gives your school a clear advantage.

Energy contracts without the headache

We get it, energy procurement can be overwhelming. Prices shift all the time, there’s a seemingly endless choice of contracts and options, and it’s tough to know what’s best. That’s where we come in. We offer:

Clear, competitive pricing tailored to your school or Trust

Expert advice on the right contract for you, whether fixed, flexible, or pass-through

A support team who really knows schools and is always just a call or email away

Help staying compliant with procurement rules and market changes

And for even better value, we offer collective baskets, bringing schools together to buy energy in bulk. This shared purchasing power means stronger rates and smoother admin without having to go it alone.

Chris explains, “We’ve created a system that keeps things simple and compliant while giving you real choice and flexibility – 12 suppliers to choose from, including fixed and flex contracts. That’s pretty much unrivalled.”

Bill validation: no surprises, just accuracy

Billing errors aren’t rare, and they can hit your budget hard. As Chris points out, “About 20% of bills have errors.” That’s why every invoice we get is checked line-by-line against your contract and actual usage, so you only pay what you should. Our client Simon Oxenham, Chief Operating Officer at Woodard Academy Trust, echoes its importance:

Zenergi’s bill validation service has proven its weight in gold. Energy bills often feel impenetrable, especially when you’ve got multiple meters and changing government schemes. I don’t have to worry about compliance or checking every line. Zenergi takes care of that and gives us accurate forecasts too, so we can plan with confidence.”

Simon Oxenham

Chief Operating Officer

Woodard Academy Trust

Metering support: ahead of the 2026 deadline

With mandatory half-hourly metering on the horizon, our team is already supporting schools to get ahead.

“We’re fully wrapping around metering by project managing the appointments, organising the costs, and troubleshooting if anything goes wrong,” says Chris. “It all links back to the Portal, so schools can see exactly what they’re using, when. This means you can drive down costs, avoid nasty surprises on bills, and plan smarter.”

Going further on sustainability and climate action

We know schools face growing pressure to act on climate change, and that it can feel overwhelming. Whether you’re just starting your sustainability journey or pushing ahead, we’re here to make it easier.

Our Greener Schools Index (GSI) gives your school a clear, honest snapshot of how you’re performing environmentally, benchmarking you against other schools. It turns complex data into clear next steps, providing achievable recommendations and expert support to turn insight into action.

Ready to see how your school stacks up? Take the GSI survey today and get tailored insights to help you move forward with confidence.

We also support:
  • Climate action planning: from policies to practical implementation
  • Renewable energy contracts that can cut your carbon footprint by up to 28% annually
  • Training for your sustainability leads to help them confidently steer your school’s net zero journey

As Chris says, “The Department for Education (DfE) has mandated that every school has a sustainability lead. We now run training to give them the tools they need to monitor, manage and kick-start their net zero journey with confidence.”

Why choose Zenergi

We’re more than just an energy consultant, we’re a true partner with a deep understanding of both schools and the energy market. Supporting over 3,000 schools and MATs across the country with a robust range of services, we offer transparent pricing, real savings, and ongoing support that you can rely on.

As Chris sums it up: “We’ve ticked all the boxes for the challenges schools are facing today, And, we’re actively monitoring what’s coming next, so we can help schools stay ahead of the curve.”

Speak to our team today to see how Zenergi can help you cut costs and stay ahead.

Find out more

Limited visibility, billing errors, and manual meter reads can all make energy management a challenge.

At Zenergi, we've built a Portal that puts everything in one place, giving you reliable, real-time visibility into your energy use.

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